Loudoun Symphony Youth Orchestra
2017-2018 Season Policies and Registration

Symphony Orchestra Conductor: Matthew Brown

Concert Orchestra Conductor: Joseph Choi

Welcome students and parents!

I look forward to working with all of you and hope that you are equally committed to growing musically as we work to create beautiful music together.  The following policies are required so that we can remain focused on having an excellent 2017-2018 season.
LSYO Policy

The Loudoun Symphony Association, which oversees the Loudoun Symphony Youth Orchestra, strongly values music programs in schools. Most, if not all of our students in LSYO have benefited at some point from musical training in schools, ranging from early instrument exposure and instruction to advanced ensemble participation. In support of school music programs, members of LSYO are required to participate in at least one large ensemble at their school. 

Reasonable exemptions will be considered on a case by case basis for students whose academic schedules present necessary and unavoidable conflicts with school ensemble participation (i.e. AOS, AET or Monroe courses.). The signature of a school academic advisor will be required in any such case. Home schooled students, as well as students whose schools do not have a relevant ensemble for their instrument, are also exempted.


Regular attendance is absolutely imperative! Students (or parents) must send an email to lsyo@loudounsymphony.org at least 24 hours prior to the rehearsal date if the student will be absent, or more than 15 minutes late. Any conflicts with a school activity must be reported to the staff in advance. Excessive workload/“I need to study” is not an acceptable reason for missing rehearsal. Acceptable reasons include (but are not necessarily limited to) participation in a previously scheduled school event such as a concert or athletic event, serious illness, or family emergency. 

  • In ONE (1) performance cycle, TWO (2) or more absences (excused or not), Conductor reserves the right to hear the student play any part of that concert’s music to determine eligibility to perform in the concert as well as chair position. In such case, the conductor’s decision regarding eligibility is final and cannot be appealed.
  • FOUR (4) absences (excused or not) in total will result in a loss of chair position and possibly the dismissal from the orchestra for the remainder of the season at the conductor’s discretion. Tuition will NOT be refunded in such case.
  • Failure to provide advanced notice of an absence will be counted as an unexcused absence. In addition, two unexcused tardiness (15 minutes or more) will count as one unexcused absence.
Rehearsal Etiquette
  • Please arrive 10-15 minutes before rehearsal starts. Musicians should be in their chair by the start of the rehearsal at 7pm.
  • Use of any cellular phone or computer device during the rehearsal is prohibited. If you’re not playing at the moment, pay attention and learn something from listening (the only possible exception will be for those students who are not playing on an entire movement or piece- i.e. percussion, harp, etc.)
  • Students should not talk (even in a whisper) about non-music related topics while the conductor is either speaking or conducting. We are here to work!
  • No homework or studying during the rehearsal (same exception as cell phones)
  • Be careful with instruments around you. Do not try to play another person's instrument or school instruments without their permission (including percussion). Take common sense measures to keep your instruments safe. Put instruments in their case during breaks! Neither LSYO, nor the Loudoun Symphony Association may be held responsible for any damage to instruments.
  • Always carry extra strings for string instruments and extra reeds for woodwinds. Make sure to bring mutes and other needed items to rehearsal as called for in the music, and have them with you at your stand!
  • Food and drinks are prohibited in the band room.
  • Always have a pencil with eraser on your rehearsal stand.
Lost and Damaged Music

If a part or entire folder is missing or damaged to a condition that the symphony must replace it, it is the member's responsibility to pay for the replacement part or to print your own part. Each lost part will cost a minimum of $10 per part. All music and folders is yours to keep after each concert, however do not throw them away as we may be playing some of the pieces again. You are required to use only pencils to mark your parts.

Students may also at some point be required to print their own parts (with a PDF made available via email, Dropbox, etc.).
Rehersal Set Up/Clean Up

For the musicians who are able to come a little early to rehearsal, please help set up.

Since LSYO uses Loudoun County Public School facilities, it is important to put the room back to the necessary formation in order not to interfere with school classes the next day. In order to do this most efficiently, each section will take turns weekly to put the facility back into the required school formation. Please allow an extra 15 minutes after the rehearsal when it is your turn to help with this task. (Section: Violin 1, Violin 2, Viola, Cello & Bass, Winds & Brass)